Introduction.
Why?
A general ledger account is a collection of equal items of expenditure or income. The collection of all general ledger accounts is called the general ledger. This gives you easy insight into the financial flows in your company. Each general ledger account is given a unique account number, and is of the balance sheet or profit and loss account type.

How do you do that?
Coachview has created two general ledger accounts for you by default, 1500 VAT to pay and 8000 Turnover. Change, delete or add general ledger accounts yourself.

What do you have to look out for?
Is Coachview linked to your accounting system? Then the general ledger accounts from your accounting system must match the general ledger accounts in Coachview.





Where do you use a general ledger account?
A general ledger account is used for a sales and purchase rule and for a VAT rate..
  • Determine your sales: the sales rule is used to determine the price and possible discounts for a particular course. The sales rule is converted into an invoicing rule when you invoice.
  • Determine your costs: the purchase rule is used to determine your costs that need to be made for a course. Purchase rules are grouped per creditor into a purchase order.


Establishing general ledger accounts:
You do this via function group 'Financial' and function 'General ledger account'.

When creating a general ledger account, first choose the type. Fill in the following details:

Field name
Description
Mandatory?
Type
Choose from:
  1. Balance sheet account
  2. Profit and loss account
Yes
Number
General Ledger account number.

Note: if you connect Coachview to your accounting system, the general ledger accounts must match.


Yes
Description
Explanation about the general ledger account.
No

Click on 'Save' or 'Save & Back' to save the general ledger account.

Click on 'Edit' and 'Delete' to delete it. Can't do this because it has already been used? Check 'Inactive'.