Case: minimum number of registrations not reached

Why?
The minimum number of registrations for a training course is not reached. You want to send an e-mail to one or more colleagues of for example the sales and marketing department one week before the start of the training.

What's happening?
If the number of registrations does not reach the minimum number, an action will be created. If this action is performed automatically (or manually), an e-mail will be sent.

What's needed?
Een actie template die een automatische actie aanmaakt als het minimum aantal inschrijvingen niet bereikt is.

Name:NoGo: training has not yet reached the minimum number of registrations [Course:Name].
Execution:Automatic
Data group:Course
Proces:Send E-mail
Event:Course is created
E-mail template:Document template with the same data group that sends the e-mail.
Timing:

X number of days for start training.

Time: during office hours.

Condition:Minimum participants reached --> No

Activate:
The action template is linked to the type of programme for which you want the minimum number of enrolments to be checked.

Note: Have you set the option 'subtract the number of people in web questions to be processed from the number of free places in the course or course parts' via the 'Service centre' menu and the 'Options' menu item? The web requests are not included in the calculation of the number of participants for this action!


Case: minimum number of registrations is reached

Why?
The minimum number of registrations for a course is reached. You want the programme to be set to final automatically.

What's happening?
If the number of registrations for a training course reaches the minimum number, an action is created. If this action is performed automatically (or manually), the status of the course is changed from 'to start' to 'final'.

What's needed?
An action template that creates an automatic action when the minimum number of registrations is reached.

Name:Go: training has reached the minimum number of registrations [Couirse: Name].
Execution:Automatic
Data group:Course 
Proces:Change course status
Event:Course is created
Course status:Select 'Final' from the list.
Timing:
  1. X number of days for start training. Time: during office hours.
  2. 0 number of days for performance event
Condition:Minimum participants reached --> Yes

Activate:
The action template is linked to the type of programme for which you want the minimum number of enrolments to be checked.

Note: Have you set the option 'subtract the number of people in web requests to be processed from the number of free places in the course or course part' via the 'Service centre' menu and the 'Options' menu item? The web requests are not included in the calculation of the number of participants for this action!